COMPLETE STRUCTURE DOCUMENTS

ALL The documents you need to create your company structure. With 34 different templates, your company is set to have a solid structure.

1. Approval Memo:This is a form that allows employee to make a request or statements that requires approval from their line managers. The memo may be for informative reasons, to explain a problem or request a certain action.

2. BIO DATA FORM: It is an abbreviation for the term biographical data. It is a document that demands relevant factual information about an individual or employee. i.e. personal information, educational background, occupational history etc

3. BUSINESS DEVELOPMENT: This is a form that employers use to document and evaluate their business performance. The essence is to identify strength and weaknesses, offer feedback and set goals for future performance.

4. Customer Service management SOP: It is a document that provides instructions on how customer service personnel should perform a routine or technical task. It provides consistency and helps to ensure quality outcome.

5. COMPLAINT MANAGEMENT SOP:It is a document that provides instructions on how the complaint manager should perform a routine or technical task. It provides consistency and helps to ensure quality outcome.

6. EMPLOYEE PERFORMANCE: This is a form that employers use to document and evaluate their staff performance. The essence is to identify strength and weaknesses, offer feedback and set goals for future performance.

7. EMPLOYEE POLICY HANDBOOK ACKNOWLEDGEMENT: This is a document given to a new employee to acknowledge that he/she has read and understood the company’s policy handbook.

8. EMPLOYEE WELCOME CHECKLIST: This document is used to identify items that are needed for the onboarding of a new employee.

9. EXIT CLEARANCE: It is a document that is used by the company to ensure that the employee who is resigning from the job has fulfilled all responsibilities and has returned every company property with him/her.

10. EXIT INTERVIEW FORM:It is used as a survey to get information from an employee that is resigning from the company and the essence is to provide feedback on why employee is leaving, what they liked about the employment and what areas of the company need improvement.

11. FINANCE SOP: It is a document that provides instructions on how the accounting or finance manager should perform a routine or technical task. It provides consistency and helps to ensure quality outcome.

12. GUARANTORS FORM: The employee is required to give this document to a guarantor whom by signing this document has agreed to be responsible for employee’s shortcomings and any inappropriate behavior. Incases of theft, the guarantor must replace stolen item(s) if they cannot be retrieved from the employee directly.

13. INVENTORY MANAGEMENT SOP: It is a document that provides instructions on how the Inventory manager should perform a routine or technical task. It provides consistency and helps to ensure quality outcome.

14. HR SOP: It is a document that provides instructions on how the human resource manager should perform a routine or technical task. It provides consistency and helps to ensure quality outcome.

15. EMPLOYEE POLICY HANDBOOK: They are procedures that guide the conducts of employers within an organization, they are put in place to protect the rights of workers as well as the business interests of employers.

16. JOB DESCRIPTION:It is a written chronicle that narrates the overall tasks, and other related responsibilities, and function of a position or role.

17. KEY PERFORMANCE INDICATORS: This is a document that is used to measure values that help companies know if they are meeting their most important business objectives. The aim of these indicators is to provide hard data on where a business is succeeding and where it needs to improve.

18. LEAVE APPLICATION: This is a document that serves as a formal way of employee asking for a break from work for a particular time period.

19. NON DISCLOSURE AGREEMENT:This is signed document that ensures that employees protect company’s information that employers would want to withhold from the public and other companies.

20. LETTER OF APPOINTMENT: It is a formal document indicating an agreement between employer and employee. It usually includes details regarding salary, benefits, employment starting date, the title and task description of the offered position and any necessary details concerning employment conditions or stipulations.

21. PERSONS SPECIFICATION: it is a document that is used to ascertain the ideal employee for a particular role

22. PRODUCT DEVELOPMENT SOP: It is a document that provides instructions on how the product development manager should perform a routine or technical task. It provides consistency and helps to ensure quality outcome.

23. PERSONAL DEVELOPMENT SOP: It is a document that provides instructions on how the personal development manager should perform a routine or technical task. It provides consistency and helps to ensure quality outcome.

24. REJECTION EMAIL: This is an email sent to a prospective employee after an interview session, informing him/her of being turned down or of non-acceptance of the Role interviewed for. 

25. SELF APPRAISAL: This is a document that helps employees to evaluate their own worth and significance to the growth of a company.

26. STAFF INDUCTION CHECKLIST: This document is used to identify tasks and actions that needs to be addressed at each phase of new employee induction. It is usually tailored to suit the company’s timescales.

27. STAFF MEETING CHECKLIST:This document is used to identify tasks and actions that needs to be addressed at each phase of company’s staff meeting.

28. STORE CLOSING SOP:It is a document that provides instructions on how the store manager should perform a routine or technical task. It provides consistency and helps to ensure quality outcome.

29. STORE POLICY MANUAL:They are procedures that guide the conducts of employers within an organization, they are put in place to protect the rights of workers as well as the business interests of employers.

30. SUCCESS EMAIL:It is an email sent to successful candidates after an interview session to let them know that they have successfully moved to the next hiring stage.

31. SUSPENSION LETTER:This is a document given to an employee after a repeated gross misconduct. The duration of suspension depends on the offence committed and how it has affected the growth of the company.

32. TRAINING FEEDBACK: This is a document given to an employee at the end of a training session. The essence is for the company to evaluate if the training was of benefit to the staff and also take note of areas that may be needing more trainings.

33. WARNING LETTER:This is a document that is usually sent from an employer or manager to an employee or subordinate, stating their discontent with a deplorable action. The essence is to reprimand.

34. PAYROLL ENROLLMENT: This is a document given to an employee on the first day of resumption to provide basic details for payment purposes.